
333 pages for not even your main report. Are you freakin kidding me?
Performance Reports. Indicator reports. Sector planning reports. Strategic plans. Donor information reports. Analysis. More analysis. Synthesis reports. Budget reports. Interim reports. Blah blah blah. This, my friend, is the best-in-class state-of-affairs in public policy and advocacy reporting, external communication and innovation medium, whether it may be from a government department, a consulting firm reporting in public affairs, a local or international advocacy group, or your average researcher. Each document, comprising of no less than 40 and sometimes more than 1000 pages of bleeding Times New Roman* text, is meant to serve as yet another step towards the advancement of public knowledge of public issues. But to me, it serves as yet another calamity from the perspective of good communication and information design skills. Just like is the case of Powerpoint, never before has the abuse of Microsoft Word and InDesign been greater. Sometimes I feel like the people writing and publishing these documents should be paid by Adobe for preserving the PDF standard, which they may use for paying the fines charged for wasting people’s vital time.
I would like to go to the extent and take the liberty to partly blame these poor communication practices for our inability to meet the development goals of our century. These have stifled innovation, created artificial barriers to entry and significantly slowed us down. Our failures in communicating theory, quantitative and qualitative data, and agendas for moving ahead as a society to masses of people in a succinct, clear and consistent fashion has left us hanging at the mercy of change makers who read and interpret these reports for a living. It has distanced public good agents from public good advocates, a crime which entire nations, at times, face jail-time for. If there were ever a worldwide census for least used and exploited public good available to one and all for free, these reports would win hands down and UNDP would be up on the stage giving a 17-minute speech while collecting the award. Of course HP and Xerox would be thanked generously for helping so graciously for giving UNDP the tools help create what in future will become heaps of recycled paper.
Enough trash talking. But really, why do policy makers, sometimes some of the most intelligent individuals on the face of the earth today, communicate in such a horrendous manner? While I was a student of technology and design, my graduate school is a public policy school, and that is where I found some answers to this big question. I learned some of these lessons while working on a recommendation report for a poverty-stricken African nation’s IT sector with 9 other people recently - and I have used that below to provide contextual real-life examples. These are in no way exclusive or entirely accurate, and so I welcome critique if you think otherwise.
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